Purchasing Assistant

Key Responsibilities:

  • Source the most competitively priced materials on a daily basis. This is predominantly sheet metal, bar and box section in a variety of material types (mainly stainless steel, mild steel and aluminum), finishes and sizes. The role will also be responsible for buying other items such as fixings, metalworking consumables and packaging. Driving cost savings and excellent service from suppliers is key to the role.
  • Material is generally ordered every afternoon on next day delivery as early as possible. The role has responsibility for pro-actively monitoring that deliveries are on time and any late deliveries are followed up with suppliers and communicated to the production team.
  • Attend daily production meetings to give updates on material lead times. Pro-actively check the production plan to ensure all material is on site for the job start date.
  • Identify where material can be ordered in bulk to take advantage of bulk buying discounts.
  • Carry out frequent checks throughout the day with the Laser Cutting Department to check if offcut material (stock) can be used instead of ordering new full sheets of material to reduce expenditure.
  • Check supplier quotes accurately reflect the material requested.
  • Accurately type up purchase orders for all materials ordered onto the Sage 50 accounts system. Provide these to suppliers in a timely manner to commit the orders for next day delivery.
  • Ensure full tracability of material back to the supplier for every job via purchase order tracking/ logging. Please note, we are certified to BS EN 1090 and this is a requirement of the standard.
  • Obtain relevant material certificates from suppliers when required and save them with the job paperwork.
  • Raise paperwork for non conformances on material issues and liaise with suppliers to resolve the issues quickly and in the best interests of the business.
  • Research and identify new suppliers to work with.
  • Implement a process for carrying out checks on new suppliers that is ISO 9001 compliant.
  • Assist with other office admin tasks as and when necessary.

Qualifications, Skills and Experience Required:

  • Previous experience in a Purchasing role is preferable.
  • Experience within the Engineering/ Sheet Metal industry is advantageous but not essential.
  • Excellent negotiation skills to achieve the most competitive prices between different suppliers.
  • Excellent communication skills – verbally and written.
  • Excellent organisational skills, with the ability to prioritise workload and adapt positively and efficiently to last minute changes.
  • Ability to check detail is accurate and consistent across multiple documents e.g. Supplier Quotes to Purchase Orders.
  • Ability to calmly work under pressure in a busy environment.
  • Ability to build lasting relationships with suppliers and to hold them accountable when issues arise.
  • Strong attention to detail/ accuracy.
  • Strong team player who can work well under minimal supervision.

Due to our rural location you must hold a valid driving licence and have your own transport.